ACRT

Guidelines

AdvOptic 2026 Submission & Presentation Guidelines

Basic Presentation Requirements

Oral Abstract

These face-to-face live sessions are approximately 15 minutes followed by a question period. They can address a range of theoretical, educational or research-based topics relating to but not limited to the conference theme.

  • ✔ Abstract body should be a minimum of 300 characters and maximum of 600 characters, excluding spaces.
  • ✔ Images and tables are not accepted or published with the abstract. Abstracts are text only.
  • ✔ Authors are not permitted to submit an abstract on previously published work unless the abstract represents further progression of the published research.

All submitted abstracts should:

  • ✔ Be written in English
  • ✔ Include a title of 12 words maximum
  • ✔ Include three key words

Use the following headings:

  • ✔ Introduction including Purpose/Proposition
  • ✔ Approach or Methods
  • ✔ Results / Findings / Supporting Arguments

Poster Abstract Guidelines

Title: A concise and informative title that clearly indicates the subject of the poster.

Keywords: A few relevant keywords, no more than 6, that help categorize the poster's content.

Abstract: The abstract should be concise, typically around 400 words, and written in an accessible manner to a broad audience. It is important to ensure clarity, coherence, and focus.

It is recommended to include:

  • ✔ Background / Objectives: Brief introduction and research problem
  • ✔ Methods: Description of methodology or approach
  • ✔ Results: Key findings presented clearly
  • ✔ Conclusions: Interpretation and significance of results

Presentation Guidance

  • ✔ Use PPT.doc or PPT.docx formats.
  • ✔ Ensure your presentation is MAC-compatible.
  • ✔ Compress any videos included in your presentation.
  • ✔ Create slides that are concise, uncluttered, and readable from a distance.
  • ✔ Use only key words and phrases for visual reinforcement and avoid lengthy text.

AV Setup

Equipment Provided:

  • ✔ Laser pointer
  • ✔ Cordless microphone
  • ✔ Desktop microphone
  • ✔ Basic sound system
  • ✔ Check in any audio/video files with the AV team 24 hours before your presentation.
  • ✔ Upload your presentation at least 3 days before traveling to the conference venue.

Presentation Upload Guide

  • ✔ Submit your presentation slides at least 3 days prior to the conference start date.
  • ✔ Use the email address provided during abstract submission to upload slides (file size must be under 8 MB).
  • ✔ Alternatively, email slides to the designated conference email 3 days before the event.
  • ✔ All presentations will be pre-checked and loaded onto the session room laptop (Mac).
  • ✔ Bring a backup copy of your presentation slides on a USB drive.

PC to Mac Considerations

File Extensions:

  • ✔ Use .PPTX or .PPSX for PowerPoint 2007/2008/2011 formats.

Media Files:

  • ✔ Copy media files to the folder where the PowerPoint file is stored before inserting them to avoid broken links.
  • ✔ Use AVI or MPEG for videos; avoid WMV.

Fonts:

  • ✔ Use Arial, Times New Roman, Courier, and Symbol for best compatibility on Macs.

Poster Guidelines

Poster Display:

  • ✔ Maximum poster board size: 1m (Width) x 1m (Length).
  • ✔ Poster board number must be visible at all times.

Content Requirements:

  • ✔ Include title, author names, email, phone number, and institution.
  • ✔ Hand-carry your poster using tubular packaging.
  • ✔ Pushpins will be provided to mount your poster.